Define agenda? discuss its special features?

THE ESSENTIALS OR SPECIAL FEATURES OF AGENDA ARE AS UNDER

It forms a part of the notice convening the meeting.

It is fixed beforehand and is meant for orderly or relevant discussions & deliberations in the meeting.

It lists all items/matters for discussion & deliberations serially and may be accompanied by necessary paper, notes, data etc. on various topics supporting the items.

It usually contains the name of organization, venue, date & times as well as the nature of meeting.

The last item of an agenda is usually “any other matter/business with the scion depending upon exigencies with the permission of chairman of meeting.”

AGENDUM

Every individual item on the agenda is termed as agendum. Each agendum should:

Have a clear and concise heading (the same heading is subsequently repeated in the minutes and is used for filling purposes);

STATE THE ISSUE AND ITS SOURCE;

Provide essential background information, including precedent, related policy issues, and implications;

Provide essential supporting documentation, e.g.; comments received-for instance, comments may have been called. Alternatively, sought where possible, and included directly as part of the agenda items, rather than as a multipaged attachment.

Where appropriate, set out the options available to committee and recommend a course of action.

A well organized and constructed agenda forms the basis for a good meetings, and this in turn makes it easier to write the minute.

 

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