THE ESSENTIALS OR SPECIAL FEATURES OF AGENDA ARE AS UNDER
It forms a part of the notice convening the meeting.
It is fixed beforehand and is meant for orderly or relevant discussions & deliberations in the meeting.
It lists all items/matters for discussion & deliberations serially and may be accompanied by necessary paper, notes, data etc. on various topics supporting the items.
It usually contains the name of organization, venue, date & times as well as the nature of meeting.
The last item of an agenda is usually “any other matter/business with the scion depending upon exigencies with the permission of chairman of meeting.”
Every individual item on the agenda is termed as agendum. Each agendum should:
Have a clear and concise heading (the same heading is subsequently repeated in the minutes and is used for filling purposes);
STATE THE ISSUE AND ITS SOURCE;
Provide essential background information, including precedent, related policy issues, and implications;
Provide essential supporting documentation, e.g.; comments received-for instance, comments may have been called. Alternatively, sought where possible, and included directly as part of the agenda items, rather than as a multipaged attachment.
Where appropriate, set out the options available to committee and recommend a course of action.
A well organized and constructed agenda forms the basis for a good meetings, and this in turn makes it easier to write the minute.